Public website and forms
This section describes how information submitted through the IPN public website is handled. The existing application policy is preserved below.
Information you submit
When you contact IPN, we receive the name, email address, inquiry type and message you submit. When you express interest in the Fellowship or Mentorship program, we receive your contact details and the program information you provide, such as your career stage, institution, professional interests, expertise or project idea. Required fields are marked in each form; the additional-information question is optional.
We use these submissions to respond to inquiries, manage program interest and communicate about the program you selected.
Services that process submissions
The public website is hosted on Netlify. Contact form submissions are processed by Netlify and delivered to the IPN inbox and an internal Slack channel. Fellowship and Mentorship submissions pass through a Netlify function to Google Apps Script and are stored in a private Google Sheets workbook. Notifications containing submission details are sent to an internal Slack channel for the team to follow up.
The program forms use a submission identifier to prevent duplicate records. Validation and rate limits help reduce spam and repeated submissions.
Videos, donations and other services
Videos load from YouTube when you choose to play them. The donation page loads a Donorbox donation form. These providers process information according to their own policies. Member accounts, newsletters, events and external resources may take you to separate services; review the privacy information provided by those services.
Privacy questions and requests
For questions about information submitted through this website, or to request access, correction or deletion, contact info@intercollegiatepsychedelics.net.
Existing application privacy policy
The application policy previously published at this address is reproduced below. Its references to application registration, chat, Firebase and push notifications describe that application; the public website forms use the services listed above.
Introduction
Welcome to the Intercollegiate Psychedelics Network's application. We are committed to protecting your privacy and handling your personal information in a safe, secure, and responsible manner. This Privacy Policy outlines our practices for both online and offline data.
Information Collection and Use
During the registration process, we collect personal and sensitive data such as your name, email, affiliation, gender, race/ethnicity, city/state/country of residence, birth date, and how you discovered our organization. We use your email for account management, service updates, and communication. The demographic information collected helps us better understand user trends and improve our services.
Chate Page Participation
Our chat page allows users to comment and engage in discussions. When you post a comment, your name and avatar will be displayed alongside your comment to identify you to other users. Please be aware that any information you choose to disclose in these areas becomes public, and you should exercise caution when deciding to share any personal details.
Data Storage and Security
Your data is stored indefinitely unless you choose to delete your account, at which point all your personal data is erased from our systems. We employ Firebase for secure encryption and management of all data, including passwords. In addition to Firebase, we implement further security measures to protect your data. These measures are reviewed and updated regularly to ensure your data remains secure.
Push Notifications
Our app uses Firebase for push notifications and tracks the number of notifications opened across the platform. Push notifications are used to improve user engagement and keep users updated about important events or changes. You can manage your push notification preferences and choose to deactivate these notifications at any time via the app settings.
User Rights and Choices
You have the right to access, modify, or delete your personal data at any time. During the sign-up process, you can also opt-out of providing certain data. If you want to access, modify, or delete your personal data, you can do so by contacting us at the email provided below.
Policy for Children
Our application is not designed for children under the age of 13, and we do not intentionally collect or maintain personal data about anyone under the age of 13.
Contact Information
For any privacy-related inquiries or to exercise your rights regarding your personal data, please contact us at info@intercollegiatepsychedelics.net.
Changes to This Privacy Policy
Our Privacy Policy may change from time to time. We will notify you of any significant changes by sending a notice to the primary email address specified in your account or by placing a prominent notice on our application. We provide at least 30 days' notice before any significant changes become effective.